PowerPoint Shortcut Keys
Here’s a list of Microsoft PowerPoint shortcut keys to help you create, navigate, and present your slides more efficiently:
| Shortcut | Action |
|---|---|
| Ctrl + N | Create a new presentation |
| Ctrl + O | Open an existing presentation |
| Ctrl + S | Save the current presentation |
| Ctrl + P | Print the presentation |
| Ctrl + M | Insert a new slide |
| Ctrl + C | Copy selected text or object |
| Ctrl + X | Cut selected text or object |
| Ctrl + V | Paste copied or cut content |
| Ctrl + Z | Undo the last action |
| Ctrl + Y | Redo the last undone action |
| Ctrl + A | Select all items on the slide |
| Ctrl + B | Bold selected text |
| Ctrl + I | Italic selected text |
| Ctrl + U | Underline selected text |
| Ctrl + D | Duplicate the selected slide or object |
| Ctrl + Shift + D | Duplicate the selected slide |
| Ctrl + F | Open the Find pane |
| Ctrl + H | Open the Find and Replace dialog box |
| Ctrl + G | Open the Go To dialog box (for slide number, section, etc.) |
| Ctrl + Shift + G | Group selected objects |
| Ctrl + Shift + H | Ungroup selected objects |
| Ctrl + E | Align text to the center |
| Ctrl + L | Align text to the left |
| Ctrl + R | Align text to the right |
| Ctrl + Shift + C | Copy formatting of selected text (using Format Painter) |
| Ctrl + Shift + V | Paste copied formatting to new text |
| F5 | Start the slideshow from the beginning |
| Shift + F5 | Start the slideshow from the current slide |
| Esc | Exit slideshow or return to Normal view |
| Alt + N, P | Insert a picture from file |
| Ctrl + K | Insert a hyperlink |
| Ctrl + Shift + N | Apply the default slide layout (Title Slide) |
| Ctrl + T | Open the Font dialog box to customize text |
| Ctrl + Shift + F | Open the Font dialog box for advanced font formatting |
| Ctrl + Shift + P | Open the Paragraph dialog box |
| Ctrl + 1 | Apply single-line spacing to paragraphs |
| Ctrl + 2 | Apply double-line spacing to paragraphs |
| Ctrl + 5 | Apply 1.5-line spacing to paragraphs |
| F7 | Run spell check |
| Shift + F3 | Change the case of selected text (upper, lower, sentence case) |
| Ctrl + Shift + T | Reopen the last closed PowerPoint file |
| Ctrl + Q | Quit PowerPoint |
Why use PowerPoint:
- Effective communication: PowerPoint helps convey complex information in a clear and concise manner.
- Visual appeal: Engaging visuals, images, and graphics capture audience attention.
- Organization: Slide-based format keeps content structured and easy to follow.
- Collaboration: Easy sharing and editing with others.
Tips and Tricks:
- Keep it simple: Avoid clutter, use clear fonts, and concise text.
- Use high-quality images: Relevant, high-resolution images enhance visual appeal.
- Consistent design: Use templates or themes for a uniform look.
- Animations and transitions: Use sparingly to avoid distractions.
- Practice your presentation: Rehearse to ensure smooth delivery.
- Use multimedia: Incorporate videos, audio, or animations to engage audiences.
- Customize your slides: Use shapes, icons, and graphics to add visual interest.
Some popular PowerPoint shortcuts:
- F5: Start presentation from the beginning.
- Shift + F5: Start presentation from the current slide.
- Ctrl + Shift + >: Increase font size.
- Ctrl + Shift + <: Decrease font size.